Peach Springs
Unified School District #8

Governing Board » Governing Board Meeting Minutes October 14, 2014

Governing Board Meeting Minutes October 14, 2014

REGULAR MEETING Minutes
Thursday, October 16, 2014 at 5:30 p.m.
Peach Springs Unified School District #8 - Governing Board of Education
403 Diamond Creek Road (Elementary School)
Peach Springs, Arizona 86434


A G E N D A

1. Call to Order – Ms. Leila Parker President, Peach Springs Unified School District #8 called the meeting to order at 5:57 p.m.

2. Roll Call –Pledge of Allegiance. ~ Roger Mueller, Pete Imus, & Leila Parker all present, Michelle Zephier and Emma Tapija both absent.

3. Adoption of Agenda. Pete Imus motioned to adopt the agenda, Roger Mueller 2nd, 3 present Board Members voted to approve, 2 members absent.

4. Recognition of Guests: No guests.

5. Public Input: The Governing Board will take consideration of concerns and comments from the public with a time limit of three (3) minutes per person. Those wishing to address the Board must fill out a form, which is available at the meeting. Actions taken as a result of public comments are limited to directing staff to study the matter, and/or reschedule the matter for further consideration and decision.~ No public input

6. Consideration and Possible Action on the Minutes:
a.Regular Board Meeting Minutes Tuesday, September 2, 2014~ Discussion and Approval~ Pete Imus made motion to approve, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

b. Special Board Meeting Minutes Wednesday, September 17, 2014~ Discussion and Approval~ Pete Imus motioned to approve, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

7. Financial:
a. Payroll Voucher, #5, #6, #7, #61,& #62 ~ Discussion and Approval~ Pete Imus made motion to approve, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

b. Expense Voucher, #1428, #1429, #1504 & #1505~ Discussion and Approval~ Pete Imus made motion to approve, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

8. Action Items:
a. Classroom Site Fund (301)~ Discussion and Approval~ Pete Imus made motion to approve, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

b. Peach Springs Unified and Kingman Unified Intergovernmental Agreement (IGA).~ Discussion and Approval~ Pete Imus made motion to approve, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

c. Second Read of Policy Advisories 504-511~ Discussion and Approval~ Pete Imus made motion to approve, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

d. First Read of Policy Advisories 512-518~ Discussion and Approval~ Roger Mueller made motion to approve, Pete Imus 2nd motion, 3 present Board members voted to approve, 2 members absent.

e. Request Governing Board of the Annual Financial Report (AFR) for Fiscal Year 2013-2014. This report is an annual requirement per Arizona Revised Statute. ~Discussion and Approval~ It was asked to be tabled until further information is gotten. Pete Imus made motion to table, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

REGULAR MEETING Minutes
Thursday, October 16, 2014 at 5:30 p.m.
Peach Springs Unified School District #8 - Governing Board of Education
403 Diamond Creek Road (Elementary School)
Peach Springs, Arizona 86434



f. Request Governing Board of the District “Surplus Property Sale” to be held on Friday, October 24, 2014. ~ Discussion and Approval~ Was asked to move to November 7 for evap coolers, the computer stuff is not working it is junk and they do not want to sell non-working items to the public. A company out of Phoenix will come and get the items (kind of like a recycling company) and they will pick up all non-working equipment. Pete Imus made motion to approve said changes, Roger Mueller 2nd motion. 3 present Board members voted to approve, 2 members absent.

9. Informational Items:
a. Discipline Procedure

10. Reports:
a. Superintendent’s Report Informational Only
b. Business Manager Report Informational Only
c. Transportation/Maintenance Report Informational Only


11. Personnel:
a. Approval of Salomon Chavez, Night Custodian/Bus Driver for 2014-2015 SY~. Discussion and Approval~ Pete Imus made motion to approve, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

b. EXECUTIVE SESSION FOR PERSONNEL MATTERS PURSUANT TO A.R.S. §38-431.03.A.1The Governing Board may vote to enter Executive Session for discussion of personnel matters of David Hammond. The Board may vote to discuss this item in an executive session for personnel matters pursuant to A.R.S. §38-431.03(A) (1). No final action will be taken in Executive Session. (Note: If the Board wants to enter Executive Session under this item, the District must provide David Hammond with 24-hour, written notice of the Executive Session and his right to demand that the discussion take place in open session).

a. Approval to ratify superintendent’s decision to end Business Manager’s Contract after 90 working days as stated his contract. Discussion and Approval~ Pete Imus made motion to go into Executive Session, David Hammond has asked to be present for session, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

b. Meeting was closed to public. Discussion ensued. Roger Mueller motion to approve, Pete Imus 2nd motion. 3 present Board members voted to approve, 2 members absent.

12. Reconvene to Regular Meeting~ Discussion and Approval~ Pete Imus made motion to come out of Executive Session, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent.

13. Old Business:
a. None at this time.

14. Announcement of Upcoming Board Meetings to be held at the Governing Board Meeting Room (in the Peach Springs Elementary School) located at 403 Diamond Creek Road, Peach Springs, AZ:

a. Regular Governing Board Meeting – Tuesday, November 4, 2014 at 5:30 p.m.

15. Adjournment. ~ Pete Imus made motion to approve, Roger Mueller 2nd motion, 3 present Board members voted to approve, 2 members absent. 7:08 p.m.





Transcribed By: Jennifer Hurst
Peach Springs Unified #8
Governing Board Secretary
October 16, 2014