Peach Springs
Unified School District #8

Governing Board » Board Meeting MInutes July 7, 2015

Board Meeting MInutes July 7, 2015

NOTICE OF REGULAR BOARD MEETING MINUTES

Tuesday, July 7, 2015 at 5:30 pm (amended July 2)

Peach Springs Unified School District #8- Governing Board of Education

403 Diamond Creed Road (Elementary School)

Peach Springs, Arizona 86434

 

Pursuant to A.R.S. $ 38-431.02, notice is hereby given to the members of the Governing Board and the Public that the board will hold a meeting open to the public on Tuesday, July 7, 2015 at 5:30 p.m., in the Governing Board meeting room, Peach Springs Unified School District No.8, 403 Diamond Creek Road (Peach Springs Elementary School), in Peach Springs, Arizona. Information regarding agenda items may be reviewed in the District Administrative Offices.

The Governing Board of the Peach Springs Unified School District #8 may vote to meet in executive session with regard to any item on this agenda, pursuant to A.R.S. 38-431.03, to review and discuss certain matters which are marked by an asterisk(*). Additionally, the Board may vote to go into Executive Session on any matter listed on the agenda, pursuant to A.R.S. 38-431.03 (A) (3), for discussion or legal advice from the Board’s attorney, which may occur via telephone. Any Executive Session discussions will not be open to the public. However, all Board decisions will be made in the open public meeting.

If any disabled person needs any type of accommodation, please notify Human Resources at (928) 769-9034 prior to the time scheduled for the meeting.

All members of the public wishing to address the Board are required to sign the attendance sign-in sheet and complete a Public Comment form.  

Board members of the Peach Springs Unified School District may attend either in person or, when necessary, by telephone, video conferencing, or internet conferencing.

 

Meeting Minutes

 

I.              CALL TO ORDER- Ms. Leila Parker President called the meeting to order at 5:40 pm, all board members were present at Peach Springs Unified School District #8

 

II.             PLEDGE OF ALLEGIANCE-Ms. Leila Parker led the Pledge of Allegiance

 

III.            ROLL CALL-Ms. Leila Parker led roll call; Ms. Leila Parker, present; Ms. Michelle Zephier, present; Ms. Emma Tapija, present; Mr. Roger Mueller, present

 

IV.            CALL TO THE PUBLIC This is the time that the public may speak to the Governing Board regarding issues within the jurisdiction of the Governing Board subject to reasonable time, space, and manner restrictions as the Governing Board may establish. At the conclusion of the Call to the Public, individual members of the Governing Board may respond to comments made by those who have addressed the Board, may ask staff to review a matter, or may ask that a matter by placed on a future agenda. However, the Governing Board cannot take action on matters that have not been noticed in advance as a part of the agenda.

 

V.             APPROVAL OF AGENDA:  Review, Discussion, and Possible Action to Approve the Agenda. Ms. Michelle Zephier motioned to approve agenda, second by Mr. Roger Mueller.

Voice Vote: Ms. Michelle Zephier I, Ms. Leila Parker I, Ms. Emma Tapija I, and Mr. Roger Mueller I.

Motion Carries: 4, 0, 0

 

VI.            CONSENT AGENDA: Review, Discussion, and Possible Action to Approve the Consent Agenda. (Approval of purchase orders, travel claims, employee leave, and employee resignations. Documentation concerning the matters on Consent Agenda may be reviewed at the District Office. Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed as a regular agenda item, upon the request of any Board member.)

 

A.     Approval of Governing Board Meeting Minutes:

1.     June 2, 2015- Approval of June 2, 2015 with the exception of 10.G, resend open POs and credit cards to Home Depot, Motion by Ms. Michelle Zephier, second by Roger Mueller.

Voice Vote: Ms. Leila Parker I, Mr. Michelle Zephier I, Ms. Emma Tapija I, and Mr. Roger Mueller I

Motion Carries: 4, 0, 0

2.     June 11, 2015-postponed meeting to June 22, 2015

3.     June 22, 2015-Approved with the exception of accepting the resignation of art teacher, Motion made by Ms. Emma Tapija, second by Ms. Michelle Zephier

Voice Vote: Ms. Leila Parker I, Mr. Michelle Zephier I, Ms. Emma Tapija I, and Mr. Roger Mueller I

Motion Carries: 4, 0, 0

 

 

B.    Approval of the following Travel Requests:

1.     Discussion and possible action to approve travel request made by Gary Halbert on May 15, 2015 to have Mr. Steve Roberts attend training in “Breakfast Menu Planning” on July 14 in Flagstaff. A USDA Foods Web-Based Training July 16 in Phoenix, Learning the NSLP July 28 in Flagstaff, ABCs September 9 in Flagstaff, Student Eligibility: “Am I Doing it Right?” on September 16 in Flagstaff, Arizona. All cancellations need to be made in 24 hours if not approved. Ms. Hunter is also requesting to attend one of the sessions for kitchen directors in Phoenix.

Ms. Michelle Zephier questioned why Steve Roberts wants to attend trainings as Ms. Hunter is the kitchen manager responsible for all reports. He explained that he wants training to learn more as trainings are free besides vehicle expense and finding replacement for his daily responsibilities. Ms. Emma motioned to approve travel listed for both Mr. Roberts and Ms. Hunter, second by Ms. Zephier.

Voice Vote: Ms. Leila Parker I, Mr. Michelle Zephier I, Ms. Emma Tapija I, and Mr. Roger Mueller I

Motion Carries: 4, 0, 0

2.     Discussion and possible action to approve prescheduled AASBO training for Jennifer Hurst, business manager and superintendent from July 14-17, 2015. Hotel and arrangements were made prior to new superintendent being hired in May 2015.  

Ms. Zephier made motion to approve training, second by Ms. Tapija for Jennifer Hurst and Ms. Cole to attend AASBO training in Tucson from July 14-17, 2015.

Voice Vote: Ms. Leila Parker I, Mr. Michelle Zephier I, Ms. Emma Tapija I, and Mr. Roger Mueller I

Motion Carries: 4, 0, 0

 

VII.           OLD BUSINESS

 

A.     Personnel

1.     Recall and Rescind contract offer for Ms. Bonnie MacKay, the art teacher declined the PSUSD teaching position because she refused to live in apartment #3 housing – explained the age and design of the apartment not acceptable.

Action was made in minutes to accept Ms. MacKay’s resignation and re-advertise position.

2.     Recall and Rescind contract offer for Ms. Nel Harrison from June 2, 2015, the science teacher (grades 6-8) declined and resigned from the science teaching position at the PSUSD teaching position. 

Ms. Cole explained that Ms. Nel Harrison was recommended to the board (prior to June 2015) without having certification as a highly qualified teacher. Based on discussion with ADE, teachers must have Arizona certification to qualify for highly qualified teacher. The information was shared on the process for Ms. Nel Harrison to obtain certification (taking AEPA assessment) but she declined position instead. She provided a written statement for her resignation as she is completing an alternative certification license with another organization and was not interested in the position.  

Ms. Zephier made motion to approve Ms. Nel Harrison’s resignation, second by Ms. Tapija.

Voice Vote: Ms. Leila Parker I, Mr. Michelle Zephier I, Ms. Emma Tapija I, and Mr. Roger Mueller I

Motion Carries: 4, 0, 0

 

VIII.          NEW BUSINESS

 

A.     Business

1.     Approval of District Payroll #29, #30 and Expense Vouchers #1531, #1532, #1533

Ms. Jennifer Hurst provided payroll and voucher reports and the budget to the board for approval. Ms. Emma Tapija made motion to approve payroll, vouchers and budget, second by Ms. Michelle Zephier.

Voice Vote: Ms. Leila Parker I, Mr. Michelle Zephier I, Ms. Emma Tapija I, and Mr. Roger Mueller I

Motion Carries: 4, 0, 0

 

2.     Month-End Expenditures Budget Balance Report June 2015*

Ms. Jennifer Hurst provided expenditures and the budget to the board for approval. Ms. Emma Tapija made motion to approve payroll, vouchers and budget, second by Ms. Michelle Zephier.

Voice Vote: Ms. Leila Parker I, Mr. Michelle Zephier I, Ms. Emma Tapija I, and Mr. Roger Mueller I

Motion Carries: 4, 0, 0

Executive session: 6:15 pm to 6:45 pm

At 6:15 pm, Ms. Emma Tapija made motion to go into executive session, second by Ms. Michelle Zephier. At 6:45 pm, Ms. Emma Tapija made motion to end executive session, second by Mr. Roger Mueller. No action was made on reducing the budget but discussion to seek TRUST attorney feedback as balance carryover is negative in M&O ($101,777) and PSUSD will need to repay ADE for SIG over-expenditures (waiting on official report from ADE from 2013/2014 audit findings).

Voice Vote: Ms. Leila Parker I, Mr. Michelle Zephier I, Ms. Emma Tapija I, and Mr. Roger Mueller I

Motion Carries: 4, 0, 0

Executive session: 6:15 pm to 6:45 pm

 

3.     Heinfeld and Meech CPAs and Business Consultants as an open purchase order

Ms. Cole provided amount spend to train and complete business manager reports, January –February $35,000 using Kathy Elliott, March-June $105, 000 (pending more fees to complete reporting tasks). Currently, staff in the business office call for questions and are then charged by Heinfeld and Meech to complete tasks. Has to go through the Superintendent. Motion made by Mr. Roger Mueller, second by Ms. Emma Tapija.   Motion Carries; 4, 0,0

4.     Letter of Declaration (Wells Fargo line of credit as directed by Mohave County Treasurer’s Office)  Motion made by Mr. Roger Mueller, second by Ms. Emma Tapija.  Motion carries: 4,0,0

5.     Discussion and possible action on proposal for occupational therapy with Linda Wilkins for SY 2015-2016 at $5,000.  Motion made by Mr. Roger Mueller, second by Ms. Emma Tapija.  Motion carries; 4,0,0

6.     Discussion and possible action on proposal for speech language services from Speech Language Engineers for SY 2015-2016 not to exceed $49,999. Motion made by Mr. Roger Mueller, second by Ms. Emma Tapija.  Motion carries: 4,0,0

7.     Discussion and possible action proposal for physical therapy with North Land Rural.

Motion made by Ms. Michelle Zephier, second by Ms. Emma Tapija.  Motion carries:4,0,0

8.     Discussion and possible action for ETC Education Technology Consortium (March 1, 2015-2/28/2020) Voted for a one year contract, virus filter.  Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 4,0,0

Ms. Emma Tapija was excused to leave meeting.  Leaving three for a quorum.  7:20 p.m.

 

B.    Curriculum Possible Adoption

 

1.     Discussion and possible action to approve listed curriculum and teacher paid resources for SY 2015-2016 (committee input from teachers: 1st grade, 2nd grade, 8th grade, coach, Title 1, admin)

a.     Beyond Textbooks $6,100 (plus a free 3.5 hour training) –IGA  Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

b.     A+ Extended Ed (around $3,000) Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

c.     Learning a-z.com, Readinga-z.com, razkids  Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

d.     Mountain Math and mountain language $3,500 Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

e.     Add additional pieces needed to Houghton Mifflin Treasures (not to exceed $50,000) or

f.      Phonics K-3 Program while accepting a $50,000 grant from Arizona Department of Education available August 1, 2015 Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

g.     Provide Superteacherworksheets.com $300 per school license Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

h.     Provide enchangtedlearning.com for $125 per school license Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

i.      Math- use engage New York curriculum, Khan academy, tenmark.com (FREE) Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

 

 

C.    Handbooks and Policies

 

1.     Discussion and possible action to approve the Revised schedule previously created with calendar for 2015/2016 - action needed for child-first school needs and services (committee input from PE teacher, 2nd grade teacher, Title 1 teacher, coach, admin to meet ADE recommendations for revised RTI Tier 1, 2, 3 schedule and recommended times) Motion made by Ms. Michelle Zephier, second by Mr. Roger Mueller.  Motion carries: 3,0,0

2.     Discussion and possible action to approve revised student handbook proposal Retroactive to begin on July 1, 2015 - action needed for child-first school needs and services. Motion made by Ms. Michelle Zephier, second by Mr. Roger Mueller.  Motion carries: 3,0,0

 

3.     Discussion and possible action to approve the Revised staff handbook proposal Action Retroactive to July 1, 2015 - action needed for child-first school needs and services. Motion made by Ms. Michelle Zephier, second by Mr. Roger Mueller.  Motion carries: 3,0,0

4.     Discussion and possible action to approve employee code of conduct proposal Action Retroactive to July 1, 2015 - action needed for child-first school needs and services. Motion made by Ms. Michelle Zephier, second by Mr. Roger Mueller.  Motion carries: 3,0,0

5.     Parent/Guardian-Teacher Partnership Compact 2015-2016.  Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

6.     Safety plan.  Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

7.     Review, discuss, and action on current leave policy ***executive session***. Refer to attorney, two weeks with attorney.  Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

 

D.    Board Member Memberships

1.     Discussion and possible action to approve PSUSD membership to ASA (Arizona School Administrators Association) includes Board Members at cost of $850 per year. Motion made by Ms. Michelle Zephier, second by Mr. Roger Mueller.  Motion carries: 3,0,0

2.     Discussion and possible action to approve a Native American School Board membership, members of ASBA are eligible to join the ASBA Hispanic/Native American Indian Caucus with members from Indian Communities throughout Arizona - NASBA is exclusively Grant Schools. Motion made by Ms. Michelle Zephier, second by Mr. Roger Mueller.  Motion carries: 3,0,0

 

E.     Evaluation format

1.     Discussion and possible action to approve the Teacher evaluation format from Danielson’s framework model. Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

2.     Discussion and possible action to approve the Principal/Superintendent evaluation format using the ISLLC framework model. Motion made by Mr. Roger Mueller, second by Ms. Michelle Zephier.  Motion carries: 3,0,0

 

F.     Reports (No Board Action Required)

1.     Superintendent

2.     Business Manager Financial Budget Report including real-time balances & projected revenues

3.     Maintenance/Transportation Supervisor Report

A.     Safety plan

G.    Announcement of Upcoming Board Meeting to be held at the Governing Board Meeting Room (in the Peach Springs Elementary School) located at 403 Diamond Creek Road, Peach Springs, AZ:

a.     Regular Governing Board Meeting – Tuesday, August 4, 2015 at 5:30 p.m.

H.    Adjournment.  Motion made by Ms. Michelle Zephier, second by Mr. Roger Mueller.  Motion carries: 3,0,0.  8:12 p.m.