Peach Springs
Unified School District #8

Governing Board » Regular Board Meeting Minutes July 28, 2015

Regular Board Meeting Minutes July 28, 2015

Peach Springs Unified School District #8

Tuesday, July 28, 2015 at 5:30 pm

Peach Springs Unified School District #8- Governing Board of Education

403 Diamond Creed Road (Elementary School)

Peach Springs, Arizona 86434

 

Special Meeting Mintues

 

1.     Call to Order- Ms. Leila Parker Governing Board President called meeting to order at 5:45 p.m. Peach Springs Unified School District

2.     Roll Call- Pledge of Allegiance.  Ms. Leila Parker, present, Mr. Roger Mueller, absent, Ms. Michelle Zephier, present, Ms. Emma Tapija, present, one seat vacant.

3.     Business Items

4.     Adopt Agenda (added). Motion made to adopt the agenda and to move Item M under personell to Item A by Ms. Michelle Zephier, second by Ms. Emma Tapija.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I. Motion carries: 3,0,0.

a. *Discussion and possible action to hire Patrice Horstman and Hufford, Horstman, Mongini, Parnell & Tucker through Arizona School Risk Retention Trust as attorneys for District (possible Executive Session pursuant to A.R.S. § 38-431(A)(3) advice from legal counsel).  Ms. Horstman introduced herself.  Motion made and approved to hire Patrice Horstman and Hufford, Horstman, Mongin, Parnell and Tucker through Arizona School Risk Retention Trust as Attorneys for the District by Ms. Michelle Zephier, second by Ms. Emma Tapija.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I. Motion carries: 3,0,0.

 

b. *Discussion and possible action to retain The Professional Group through State Mohave contract to assist in performance with business manager and business manager duties and provide financial/accounting assistance (possible Executive Session pursuant to A.R.S. § 38-431(A)(3) advice from legal counsel). Motion made and approved to retain The Professional Group through Mohave contract to assist in performance with business manager and busness manager duties and provide financial/accounting assistace by Ms. Emma Tapija, second by Ms. Michelle Zephier. Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I. Motion carries: 3,0,0

c. Discussion and possible action to the revised amount PSUSD pays Kingman High School for 40 students to attend high school for SY 2015-2016 at rate of $204,255.42.  Motion made and approved to revise the amount enrolled at last count was 26 and not 42 students at $50,000.00 and not $204,255.42 to attend Kingman High School by Ms. Michelle Zephier, second by Ms. Emma Tapija.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I. Motion carries: 3,0,0

5.     Personnel ***(Possible executive session)***

a. .*Discussion and possible action to review organizational changes and financial management of School District and to provide direction to the District’s Superintendent Ms. Jaime Cole (possible Executive Session pursuant to A.R.S. § 38-431(A)(3) advice from legal counsel). Executive Session called, Motion made and approved to review origanzational changes and financial management of School District and to provide direction to District Superintendent Ms. Jaime Cole by Ms. Michelle Zephier, second by Ms. Emma Tapija.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I .Motion carries: 3,0,0

 

b. Discussion and possible action re: hiring of new teacher for 4th Grade Ms. Tennessen (elementary certified).  Motion made and approved to hire Ms. Crystal Tennessen for 4th grade teacher by Ms. Michelle Zephier, second by Ms. Emma Tapija. Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I. Motion carries: 3,0,0.

 

c. Discussion and possible action re: vacant teaching positons and/or special area positions-  Emergency substitute– Ms. Rose Kren while still advertising for a certified teacher.  Motion made and approved to advertise for vacant teaching positions and/or special area positions such as EMergency Subsitute Rose Kren, while still looking for a certified teacher by Ms. Michelle Zephier, second by Ms. Emma Tapija.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I . Motion carries: 3,0,0

 

d. Terri Lucas as computer assistant (internal transfer from Title 1 to computer assistant).  Motion made and approved to internal transfer of Ms. Terri Lucas from Title 1 to Computer Assistant by Ms. Emma Tapija, second by Ms. Michelle Zephier.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I.  Motion carries: 3,0,0

 

e. Discussion and possible action to hire re: Ms. Sharon Campbell as a teacher with Arizona K-8 certification  Motion made and approved to hire Ms. Sharon Campbell as a teacher with Arizona K-8 certification  by Ms. Emma Tapija, second by Ms. Michelle Zephier.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I. Motion carries: 3,0,0

 

f. Discussion and possible action to accept written resignation from Lisa Adams. Motion made and approved to accept resignation letter from Ms. Lisa Adams by Ms. Emma Tapija, second by Ms. Michelle Zephier.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I. Motion carries: 3,0,0

 

g. Discussion and possible action to accept written resignation from Mr. Fernando Madrid as Assistant to the Superintendent. Motion made and approved tp accept resgination letter from Mr. Fernando Madrid by Ms. Emma Tapija, second by Ms. Michelle Zephier. Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I.  Motion carries: 3,0,0

 

h. *Discussion and possible action to, effective immediately, discontinue any and all travel reimbursements/gasoline reimbursements for employees for travel to and from their place of residence to their worksite (possible Executive Session pursuant to A.R.S. § 38-431(A)(3) advice from legal counsel). Motion made and approved to immediatley discontinue any and all travel reimbursements/gasoline reimbursements for employees for travel to and from their place of residence to their worksite by Ms. Michelle Zephier, second by Ms. Emma Tapija. Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I.  Motion carries: 3,0,0

 

i.*Discussion and possible action to require that any and all vehicle use and/or travel reimbursements/gasoline reimbursements be done only upon Board approval for school-related business, as set forth in School District policy (possible Executive Session pursuant to A.R.S. § 38-431(A)(3) advice from legal counsel). Motion made and approved that any and all vehicle use and/or travel reimbursements/gasoline reimbursements be done only upon Board approval for school-related business, as set forth in School District Policy, no family may travel in school vehicles by Ms. Michelle Zephier, second by Ms. Emma Tapija. Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I.  Motion carries: 3,0,0

 

j. *Discussion and possible action to, effective immediately, require all personnel to follow School District policy for sick leave and vacation leave (possible Executive Session pursuant to A.R.S. § 38-431(A)(3) advice from legal counsel). Executive session called at 7:06 p.m., reconvene at 7:15 p.m.  Motion made and approved to effective immediately, require all personnel to follow School District Policy for sick leave and vacation leave by Ms. Michelle Zephier, second by Ms. Emma Tapija. Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I.  Motion carries: 3,0,0

 

k. *Discussion and possible action to direct that Gary Halbert be directed that any and all duties and responsibilities under his vendor contract be coordinated and approved through and by Superintendent/Principal Jaime Cole (possible Executive Session pursuant to A.R.S. § 38-431(A)(3) advice from legal counsel).  Executive session called at 7:15 p.m., reconvened at 7:30 p.m.  Motion made and approved to direct that Gary Halbert be directed that any and all duties and responsibilites under his vendor contract be coordinated and approved through and by Superintendent/Principal Ms. Jaime Cole by Ms. Michelle Zephier, second by Ms. Emma Tapija.     Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I.  Motion carries: 3,0,0

 

l.*Discussion and possible action to accept and approve the administrative reassignment of duties and responsibilities made by Superintendent/Principal for employees, Jennifer Hurst (possible Executive Session pursuant to A.R.S. § 38-431(A)(3) advice from legal counsel).  Motion made and approved to accept administrative reassignment of duties and responsibilities made by Superintendent/Principal Ms. Jaime Cole for employee Ms. Jennifer Hurst by Ms. Michelle Zephier, second by Ms. Emma Tapija.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I.  Motion carries: 3,0,0

 

m.*Discussion and possible action to accept and approve the administrative reassignment of duties and responsibilities made by Superintendent/Principal for employees Michelle Holmes (possible Executive Session pursuant to A.R.S. § 38-431(A)(3) advice from legal counsel). Motion made and approved to accept administrative reassignment of duties and responsibilities made by Superintendent/Principal Ms. Jaime Cole for employee Ms. Michelle Holmes by Ms. Michelle Zephier, second by Ms. Emma Tapija. Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I.  Motion carries: 3,0,0

 

 

Adjournment. Motion made and approved to adjourn meeting by Ms. Michelle Zephier, second by Ms. Emma Tapija.  Voice Vote: Ms. Leila Parker I, Ms. Michelle Zephier I, and Ms. Emma Tapija I.  Motion carries: 3,0,0.  7:48 p.m.