Peach Springs
Unified School District #8

Governing Board » September 8th Board Meeting Minutes

September 8th Board Meeting Minutes

Notice of Combined Regular Meeting and Executive Session of the Governing Board of the Peach Springs Unified School District (amended)

 

Tuesday, September 8, 2015 at 5:30 pm

Peach Springs Unified School District #8- Governing Board of Education

403 Diamond Creek Road (Elementary School)

Peach Springs, Arizona 86434

 

Pursuant to A.R.S. $ 38-431.02, notice is hereby given to the members of the Governing Board and the Public that the board will hold a meeting open to the public on Thursday, September 8, 2015 at 5:30 p.m., in the Governing Board meeting room, Peach Springs Unified School District No.8, 403 Diamond Creek Road (Peach Springs Elementary School), in Peach Springs, Arizona. Information regarding agenda items, with the exception of materials relating to Executive Sessions, may be reviewed in the District Administrative Offices located at 403 Diamond Creek Road, Peach Springs, Arizona.

The Governing Board of the Peach Springs Unified School District #8 may vote to meet in executive session intermittently throughout the meeting pursuant to A.R.S. 38-431.03, to review and discuss certain matters which are marked by an asterisk(*). Additionally, the Board may vote to go into Executive Session on any matter listed on the agenda, pursuant to A.R.S. 38-431.03 (A) (3), for discussion or legal advice from the Board’s attorney, which may occur via person or telephone. Any Executive Session discussions will not be open to the public. However, all Board decisions will be made in the open public meeting.

If any disabled person needs any type of accommodation, please notify administration at (928) 769-9034 prior to the time scheduled for the meeting. All members of the public wishing to address the Board are required to sign the attendance sign-in sheet and complete a Public Comment form. Board members of the Peach Springs Unified School District may attend either in person or, when necessary, by telephone, video conferencing, or internet conferencing.

 

Meeting Minutes

 

I.               CALL TO ORDER- Ms. Michelle Zephier, Acting Board President, Peach Springs Unified School District #8 at 5:46 pm Emma-I, Roger-I, Michelle-I

All 3 members present: Emma Tapija, Michelle Zephier, Roger Mueller, and 2 vacant positions

 

II.              PLEDGE OF ALLEGIANCE

 

III.            STATEMENT OF WELCOME

 

IV.            ROLL CALL- Emma Tapija-I, Michelle Zephier-I, Roger Mueller-I

 

V.             APPROVAL OF AGENDA

*Emma Tapija motioned moving call to public at the beginning of the meeting and Personnel C and Roger Mueller second motion to move call to the public at the beginning of the meeting and Personnel C and then move New Business E to the end of the meeting. Emma-I, Roger-I, Michelle-I

Vote: 3, 0, 0

 

VI.            Approval of Governing Board Meeting Minutes:

1.     August 4, 2015

2.     August 5, 2015

Superintendent Jaime Cole reviewed meeting minutes from August 4 and 5th. Roger motioned to approve board meeting from August 4 and 5 and Emma Tapija second motion to approve governing board meeting minutes from August 4 and 5th. Emma-I, Roger-I, Michelle-I

Vote: 3, 0, 0

 

VII.          OLD BUSINESS

 

                  1.Impact Aid Approval

                        Superintendent shared evidence of approval of impact aid application

 

VIII.         NEW BUSINESS

 

A.    Superintendent’s Report (no Board action required)

1.     August and September newsletters and calendar of events

2.     Audit for SY 2014-2015 with William Dobridge totaling $24,500

3.     Discipline graphs and future plans to develop solutions

4.     Academic graph data trends and patterns

5.     Survey feedback from students, staff, and parents

6.     Facilities and financial reports

Superintendent shared reports 1-6 with no board action required and answered questions from board members about the audit upcoming dates, discipline patterns, and academic trends. It was mentioned and accepted by the Arizona Department of Education that this year will be a benchmark data setting year as prior testing conditions may not have met state requirements.

 

B.    Training and Travel

1.Infinite visions virtual training $275 per person for Michelle Holmes on fixed assets certification September 8, General Ledger September 9-10, Payroll certification September 14-17, 2015. (sessions full- cancel training sessions for Ms Holmes)- Superintendent informed board members that upcoming future trainings will be recommended only for the new business manager.

2. Certified Food Manager Training September 23-24th in Parker, Arizona for Connie Hunter (book and exam sheet $70.30)

Emma Tapija motioned to accept Food Manager Training September 23rd-24th for Connie Hunter and Roger Mueller second motion. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0

3. PBIS Multi-Tier Behavior Support Training on September 24-25, January 7 and 8th, March 31-April 1st from 8:00-3:00pm at the Avondale Hilton Garden Inn for 6 staff members on the PBIS PLC Ms. Tripp, kindergarten teacher, Ms. Tennessen 4th grade teacher, Mr. Nichols 5th grade teacher, and core team members for around $5,000 (reimbursed by ADE grant). Superintendent explained that team may change due to availability/ staff fit using strength to team, PBIS revised team, and grant requirements for administrator and special education staff member to attend. Roger Mueller motioned to accept 6 staff members attending the PBIS training by ADE and Emma Tapija second the motion. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0

4. Purchasing Classes for superintendent and future business manager $175 September 18, 19, October 2 & 3, 2015 (procurement requirements) while no school is in session (Friday and Saturday). Roger motioned to accept upcoming training for purchasing classes for superintendent and future business manager and Michelle Zephier second motion. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0

 

C.    Emergency procurement expenditures for Health and Safety of students and staff members

First week of school repairs week of 8/1/2015-8/10/2015

1. Air conditioning of building classes K-8 classes (health and safety concerns) Air Quality charged $329.00 for parts to fix air conditioner and $553.00 for labor and travel total amount is $882.00.

2. Gas leak in apartment #7 (new 7th grade teacher health and safety concerns) No bill has been received as of now.

3. Kitchen washer broke (health concerns without cleaning fluid) No bill has been received as of now.

4. 8/10/2015 Re-keying three doors outside the building to meet safety requirement of keeping building locked at all times. Keys were missing for outside duty teachers and no keys were left by prior staff member that matched the doors (students’ health/safety) No bill has been received as of now.

5 .Phone/internet out due to lightening that hit the school. ETC came that Friday to fix the issues. It is in our contract for them to fix these problems. No cost was incurred unless parts had to be ordered.

6. Plumbing for upper grade classes (health) True Love Plumbing came on 8-5-15 they cleared the stoppage in both toilets. Cost was $490.42.

Roger motioned board to combined items 1-6 as Superintendent explained first few weeks of school were due to the health and safety of students, immediate action was needed to fix the air conditioning cause extreme heat in the classroom, gas leak in apartment #7, kitchen washer broke, keys that needed rekeyed when staff resigned and we did not have keys to get staff/students in the building from recess causing safety concern, phone/internet was out due to lightening and requested emergency procurement expenditures with supporting documentation. Roger also motioned to accept emergency procurement expenditures for students’ and staff health and safety concerns and Michelle Zephier second motion. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0

 

D.    Business

1.     Discussion and possible action to Approve District Payroll and Expense Vouchers 2,3,4,5,6,7,8 1534,1535, 1600, 1601, 1602, 1603, 1604

2.     Expenditure Budget Balance Reports from fiscal year 2014-2015 and 2015-2016

Discussion and motion to accept payroll and expense vouchers 2, 3, 4, 5, 6, 7, 8 1534,1535, 1600, 1601, 1602, 1603, 1604 and reports by Roger Mueller and second by Michelle Zephier. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0

 

E.    *Review, discussion, and possible action on the following agreements [A.R.S. 38-431.03 (A) (3) discussion with legal counsel and consultation for legal advice]. (in executive session)

1.     *Discussion: High school rental to Grand Canyon West

Executive session was from 6:45-7:15 pm as motioned by Roger and second by Michelle Zephier vote: 3, 0, 0

Roger Mueller motioned and Michelle Zephier second a special meeting with GCRC and PSUSD board representative to review options for Grand Canyon West use of high school. Board would like to suggest Grand Canyon West buy building the principle/interest of the remaining 2 million as the current $1 per square foot (around $800 a month) lease rate does not cover the $12,000 monthly payment not including additional $15,000 for utilities. The average commercial rental in Kingman is $3 to $5 per square foot plus utilities. The rational was impact aid funding was going to debt service and not impacting the classroom. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0  

2.     *Prior and possible revision of Rental contract 2014-2015 and 2015-2016

3.     *High School meter units for teacher housing units and electric bills

Roger Mueller motioned to check on prices as school should not pay teacher utilities and second by Michelle Zephier. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0  

 

1.     PERSONNEL

 

A.    Discussion and Possible Action regarding Creation of the following new positions:

1.     Tier 3 Behavior Interventionist K-5

2.     Tier 3 Behavior Interventionist 6-8

3.     Lunch monitors from 11 am-1 pm

4.     Bus driver (part time)

5.     Extra stipends for staff to complete school-wide projects –testing and data coordinator $500, special education coordinator and state reporter $5000

6.     Substitutes for bus drivers and teachers

Roger Mueller motioned items 1-6 to add additional positions to meet the needs of Peach Springs School and Emma Tapija second motion. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0  

 

B.    Discussion and Possible Action regarding transfer of Ms. Rhiannon Watahomigie from special education assistant to Behavior Interventionist 1st grade substitute teacher with increase in pay from $11.50 an hour to $13.00 substitute rate of $15.00 an hour. (trial time until AEPA test)

Superintendent explained addition of job responsibilities for Ms. Rhiannon Watahomigie from special education assistant to substitute but still serving students with special needs with increase pay once she obtains substitute certification. Roger Mueller motioned to increase salary and Emma Tapija second motion. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0    

 

C.    * Review, discussion and possible action to approve STEM (Science, Technology, Engineering, and Math) position contracts as the math position has been advertised

* 1.Bahgat Awad (STEM) –certified engineer and cleared ADE paperwork to provide

       math and science classes

   * 2.Mikhail Smallcanyon (STEM)-E.I.T.certified – certified engineer and cleared ADE paperwork to provide math and science classes

Superintendent reviewed certification of engineering for math/STEM (science, technology, engineering/math as two engineers agreed to take a year to model that all students can learn. Jaime Cole spoke with Arizona Department of Education representative Jan Pender on ways to “think outside the box” to recruit highly qualified candidates to teacher children. Although the district cannot compete with $80,000+ income of certified engineers, she suggested teacher comparison of $45,000 (prorated) with possible future compositional pay for additional services. Roger Mueller motioned approve engineers and second by Michelle Zephier. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0     

 

D.    Discussion and Possible Action regarding administrative recommendation for the hire of the following new employees:

1.     Ms. Quasula, long term substitute teacher (retroactive Aug.19 2015) at sub pay rate

Superintendent mentioned that we are still waiting for Ms. Quasula’s paperwork although Ms. Quasula stated that she has fingerprint clearance as she is a basketball coach at Seligman. We are still waiting for her emergency substitute certification but have informed Arizona Department of Education of the need to substitutes as we are in critical situation with teacher storage. Emma Tapija motioned to approve and Roger Mueller second although she needs to get her paperwork completed for the art position.  Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0     

2.     *Ms. Christina Golder, elementary substitute teacher (substitute only) at sub pay rate

Emma Tapija motioned to approve and Roger Mueller second although she needs to get her paperwork completed for a substitute position.  Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0    

3.     Dr. Clark, Substitute (substitute on call Mondays and Wednesdays only) at sub pay rate

Emma Tapija motioned to approve and Roger Mueller second although she needs to get her paperwork completed for a substitute position.  Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0    

4.     *Jaren Smallcanyon, financial business manager for $55,000. Responsibilities include financial, transportation, and facilities reporting.

Emma Tapija motioned to postpone to next meeting and Michelle Zephier second. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0    

 

 

 

E.    *Discussion and Possible Action regarding Extra-duty contracts for the following employees [A.R.S. 38-431.03 (A) (1) discussion or consideration of employment and A.R.S. 38431.03 (A)(3) discussion or consultation with attorney]:

1.     Ms. Campbell, special education trainer and IEP/MET/State reporter $5000 instead of using Beth Ferry as consultant

2.     Ms. Randy Fuller, academic testing and data coordinator $1000

3.     Ms. Tennessen, after school tutoring coordinator $500

For items 1-3, Roger motioned to approve extra duty stipend if completed for the school year and second by Michelle Zephier. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0    

 

F.     *Discussion and Possible Action regarding resignation of the following certified staff member [A.R.S. 38-431.03 (A) (1) discussion and consideration of employment]:

1.     *Linda Schifano, Physical education teacher effective August 17, 2015

2.     *Ms. Monsen, 1st grade teacher

Roger Mueller made motion to accept Linda Schifano and Janet Monsen teacher resignations and Emma Tapija second motion. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0      

 

G.     Discussion and Possible Action to re-advertise for two board members.

Roger motioned to re-advertise for two board members and Michelle Zephier second motion as prior motion of candidates were not approved. Emma-I, Roger-I, Michelle-I

Vote 3, 0, 0      

 

XI.            CALL TO THE PUBLIC (This is the time that the public to comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter of scheduling the matter for further consideration and decision at a later date.)  

 

A.    ANNOUCEMENTS AND DATE OF NEXT BOARD MEETING

Upcoming Board Meeting to be held at the Governing Board Meeting Room (in the Peach Springs Elementary School) located at 403 Diamond Creek Road, Peach Springs, AZ:

a.     Regular Governing Board Meeting – Tuesday, October 6, 2015 at 5:30 p.m.

XIII.         ADJOURNMENT

Motion to adjourn was made by Roger Mueller and second by Michelle Zephier at 8:00 pm