Peach Springs
Unified School District #8

Governing Board » Governing Board Meeting Minutes 1-11-16

Governing Board Meeting Minutes 1-11-16

Minutes of the Governing Board of the Peach Springs Unified School District

Monday, January 11, 2016 at 6:00 pm
Peach Springs Unified School District #8- Governing Board of Education
403 Diamond Creek Road (Elementary School)
Peach Springs, Arizona 86434

Pursuant to A.R.S. $ 38-431.02, notice is hereby given to the members of the Governing Board and the Public that the board will hold a meeting open to the public on Monday, January 11, 2016 at 6:00 p.m., in the Governing Board meeting room, Peach Springs Unified School District No.8, 403 Diamond Creek Road (Peach Springs Elementary School), in Peach Springs, Arizona. Information regarding agenda items, with the exception of materials relating to Executive Sessions, may be reviewed in the District Administrative Offices located at 403 Diamond Creek Road, Peach Springs, Arizona.
The Governing Board of the Peach Springs Unified School District #8 may vote to meet in executive session intermittently throughout the meeting pursuant to A.R.S. 38-431.03, to review and discuss certain matters which are marked by an asterisk(*). Additionally, the Board may vote to go into Executive Session on any matter listed on the agenda, pursuant to A.R.S. 38-431.03 (A) (3), for discussion or legal advice from the Board’s attorney, which may occur via person or telephone. Any Executive Session discussions will not be open to the public. However, all Board decisions will be made in the open public meeting.
If any disabled person needs any type of accommodation, please notify administration at (928) 769-9034 prior to the time scheduled for the meeting. All members of the public wishing to address the Board are required to sign the attendance sign-in sheet and complete a Public Comment form. Board members of the Peach Springs Unified School District may attend either in person or, when necessary, by telephone, video conferencing, or internet conferencing.

Minutes

I. CALL TO ORDER- Ms. Michelle Zephier, Board President, Peach Springs Unified School District #8 at 6:00 pm

II. PLEDGE OF ALLEGIANCE

III. STATEMENT OF WELCOME

IV. ROLL CALL Michelle Zephier-I, Roger Mueller-I, Shawna Havatone-I, Emma Tapija-absent

V. APPROVAL OF AGENDA

VI. Approval of Governing Board Meeting Minutes:
1. December 1, 2016
2. December 14, 2016
Michelle Zephier motioned to approve board minutes from December 1 and 14, 2015 and Roger Mueller second motion.
Vote: 3, 0, 0

VII. OLD BUSINESS- NA

VIII. NEW BUSINESS

A. Superintendent’s Report (no Board action required for items1-5)

                          1. Academic graph data trends and patterns (Peach Springs State Report)
            2. Improvement Plan and 90 day academic plan for January 2016
               3. Plan for substitutes with degrees for alternative teaching program
 4. ADE summary of Phoenix visit from December 17, 2015
                                                            5. Arizona Department of Education site visit from Highly Effective School Division with Title programs on January 20, 2016 from 8:30am-3:30 pm

Superintendent Jaime Cole review academic data from Fall to Winter scores using Galileo, Mind Play and DIBELS results from K-8 grade students for reading and math scores. She also reviewed plans for substitutes and teachers on gaining provisional teaching certification as our goal is to have all fully certified teachers working with students. The outline and notes were also provided from our ADE visit on 1/7/2015.

6. Prior board approved PBIS travel for PBIS team members- Notice of Revised PBIS team members for Phoenix training January 7-8, 2016 to include new staff members. Current team members: Amber Tripp (kindergarten teacher), Mikhail Smallcanyon (STEM), R. Watahomigie (representing special education department)- replacing Ms. Canto, Mr. Cameron Shepherd– replacing Mrs. Nichols, and Leroy Talyumptewa- replacing Mr. Nichols, and Jaime Cole (required admin participation on team)
As the board approved PBIS annual stipend of $500 for PBIS committee we had added new members that would qualified for $250 (half time stipend) for half the year services. This would be instead of the daily rate for travel and professional development days and work beyond contract time. The prior members did not complete their PBIS committee obligation therefore will not qualify for stipend.
Roger Mueller made motion to add PBIS stipend for committee work beyond hours and Shawna Havatone second motion.
Vote: 3, 0, 0

B. Curriculum
1. Journeys K-6 Reading Program (retroactive) with Phonics Program
Roger Mueller made motion to add Journeys K-6 for our Reading Program and Shawna Havatone second motion using ADE grant funding.
Vote: 3, 0, 0

IX. Training and Travel

1. School board travel and training to the National School Board Convention Training in Boston, MA April 9-11, 2016
Roger Mueller stated that he would not be able to attend training in April. The flyer mentioned over 7000 will be attending that consist of board members, superintendents, and administration.
Roger Mueller made motion to approve school board and administration to travel and training to National School Board Convention Training in Boston, MA April 9-11, 2016 for the following members: Emma Tapija, Michelle Zephier, Shawna Havatone, Jaime Cole, and Jeren Smallcanyon and Shawna Havatone second motion.
Vote: 3, 0, 0

2. Summit VII Educator Evaluation Systems: February 28-29, 2016 at rate of $141 per night
for administrators for human resources and teacher/principal evaluation requirements-
NA- Jaime Cole requested to cancel Summit VII training due to already having training and experience using TeachScape when working in New Mexico and would not need training.

3. AASBO Accounting training February 5-6, 19-20, 2016 for Jeren Smallcanyon, Business Manager with registration fee of $175
4. Purchasing and Payables -1099 Processing training January 22 for $137.50 for Eduardo Cruz, Payroll W-2 Processing Training January 22 for $137.50 for Eduardo Cruz, Purchasing and Payables February 8-9 for $825.00 per person for Eduardo Cruz.
5. AASBO Accounts Payable Workshop April 1, 2016 for Eduardo Cruz in Phoenix, AZ
Roger Mueller made motion to approve training for Jeren Smallcanyon and Eduardo Cruz for items #3-5 and Shawna Havatone second motion for AASBO Accounting training, Purchasing and Payables, and Accounts Payable workshop.
Vote: 3, 0, 0

X. Emergency procurement expenditures for Health and Safety of students and staff members

1. Plumbing for upper grade classes (health) True Love Plumbing came on November 23, 2015. Cost was $449.01.
2. Plumbing for upper grade classes (health) True Love Plumbing came on December 7, 2015 they cleared the stoppage in toilets. Cost was around $537.00
3. Plumbing for upper grade classes (health) True Love Plumbing came on December 16, 2015 they cleared the stoppage in toilets. Cost was around $449.01
4. Plumbing for frozen pipe at school and for emergency housing with no water (health) True Love Plumbing on January 5, 2016. Cost was around $1250 for housing not including frozen pipes.
Roger Mueller made motion to approve emergency procurement expenditures for Health and Safety of students and staff members for items #1-4 and Shawna Havatone second motion.
Vote: 3, 0, 0

XI. Business

1.Discussion and possible action to Approve District Payroll #1716, 1616, 1516, 1316, 1216, 1116 and Expense Vouchers 1612, 1613, 1614.
Michelle Zephier requested copy of itemized information in the future and asked questions on specific payments. Jeren Smallcanyon explained that staff pay for their Aflac out of their own payroll after school makes payments.
Roger Mueller made motion to approve payroll and vouchers and Michelle Zephier second motion.
Vote: 3, 0, 0
2. Discussion and possible action to approve grant for $1,500 from Freeport- McMoran Foundation Mini-Grants for Education for STEM/reading incentives for tiger tickets.
Superintendent Jaime Cole explained how Michelle Zephier found grant for us and that we would use funding to pay for incentives for tiger tickets and STEM materials.
Roger Mueller made motion to approve $1,500 donation Shawna Havatone second motion.
Vote: 3, 0, 0

3. Discussion and possible action to ratify updated policy for homeless and youth JFABD
4. Discussion and possible action to approve procedures for Title 1 funds to supplement, not supplant other funds
5. Discussion and possible action to approve poverty data accuracy determination
Roger Mueller made motion to approve policy update for homeless and youth, procedures #2-5 for title 1 funds to supplement, not supplant other funds, and approved data accuracy determination and Michelle Zephier second motion.
Vote: 3, 0, 0
6. Discussion and possible action to approve revised TRUST agreement
Roger Mueller made motion to approve revised TRUST agreement and Michelle Zephier second motion.
Vote: 3, 0, 0

7. Discussion and possible action for use of funds for recruitment stipends of $1,000 for new teachers (hired 2015/2016) hired into critical positions paid at the end of the year
8. Revised school procedures for ADE Audit
The four teachers had not been identified as we are still seeking K-1 certified teachers. Roger Mueller
made motion to approve possible action to use funds for recruitment stipend of $1,000 for four new teachers into critical positions paid at the end of the year. Shawna Havatone second motion for items 7 and 8.
Vote: 3, 0, 0
9. Discussion and possible action to reimburse staff in trailer 2 and trailer 8 for hotel expenses when there was no water for extended time (health).
The tribal waterworks also paid two nights for Jaime Cole, one night before two week winter break and one night when returning due to no working water.
Roger Mueller made motion to approve payment for hotel for around $300 for Jaime Cole due to not having water in housing for 3 weeks and 1 night hotel expense for Jeren Smallcanyon for not having water in his trailer unit and Shawna Havatone second motion.
Vote: 3, 0, 0

10. Two new user fees for Tyler Tech Infinite Visions for Jeren Smallcanyon and Eduardo Cruz.
Jeren Smallcanyon reviewed the need for additional Visions account to remain in compliant as access was not allowed before prior to training. Roger Mueller motioned to approve new visions accounts for Jeren Smallcanyon and Eduardo Cruz and Shawna Havatone second motion.
Vote: 3, 0, 0

11. PERSONNEL

A. Discussion and Possible Action regarding administrative recommendation for the hire of the following possible new employees (all recommended teachers and substitutes 1-5 have passed their fingerprint clearance, certification, and recommendations):
1. Ms. Valerie Klaus, special education teacher with full ADE special education certified teacher. Ms. Klaus has been substitute for 1st grade but would beginning serving as special education teacher (retroactive 1/4/2016). Salary would be prorated for the year although yearly rate is $43,110 masters + 24 hours (+ 5 year experience maximum we accept). Salary pending evidence and appropriate documentation.
2. Ms. Valerie Klaus, stipend to serve as special education coordinator for alternative assessments, ADE/state special education reports, and preschool for $2500. (Rate was prorated as yearly rate offered was $5000)
3. Mr. Manish Bardwaj, 6-8 science teacher with full ADE science grades 6-12 as certified teacher with experience teaching biology, chemistry, and physics. Pending Manish Bardwaj’s attorney requests.

Items 1-3 on hold- From the personnel items 1-3, Ms. Klaus declined position on 1/11/2016 for items 1 and 2 and Mr. Manish Bardwaj also stated his resignation was declined from Pinon. Therefore no action was taken by the school board for items #1-3.

4. Ms. Melissa Caton, early childhood teacher with full ADE early childhood certification as K-3 teacher. Salary based on education and experience on salary schedule.

Roger Mueller made motion to accept short term contract for Melissa Caton at teacher from 1/11/2016 to 5/24/2016 and Shawna Havatone second motion.
Vote: 3, 0, 0

5. Ms. Lori Stewart, substitute with current ADE substitute certification (pay rate $125 for the first fifteen continual days, then $150 daily rate)
Roger Mueller made motion to accept Lori Stewart as substitute as needed at approved substitute pay rate and Shawna Havatone second motion.
Vote: 3, 0, 0

6. Ms. Beck, substitute teacher pending her certification
Roger Mueller made motion to accept Ms. Beck as substitute teacher pending her submittal of substitute certification and fingerprint clearance as an on call substitute as district substitute daily rate as needed by superintendent Cole and Shawna Havatone second motion.
Vote: 3, 0, 0


12. CALL TO THE PUBLIC (This is the time that the public to comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter of scheduling the matter for further consideration and decision at a later date.)
NA

A. ANNOUCEMENTS AND DATE OF NEXT BOARD MEETING
Upcoming Board Meeting to be held at the Governing Board Meeting Room (in the Peach Springs Elementary School) located at 403 Diamond Creek Road, Peach Springs, AZ:
a. Regular Governing Board Meeting – Tuesday, February 2, 2016 at 6:00 p.m.
13. ADJOURNMENT

Roger Mueller motioned to adjourn meeting at 6:45 pm and Shawna Havatone second motion.

Dated this 16 of December 2015
Amended 7 of January 2016